NAFA REFUND NO SHOW SUSPENSION POLICY
The Entry fee deadline is posted on the website at www.Youthfastpitch.com and is due for most events (not Summer Nationals) on the Friday the week prior to each tournament. You may mail your fee, or pay online, but your entry MUST be paid by the deadline.
It is a lot of work to deal with a team dropping out of a tournament and especially if a team drops out of a game that is being played at the same time as the other two teams in their pool, or a game that is the first game of the pool, or a game with a late start time because they requested one, and then dropped out. Umpires, field prep, opposing team planning are all affected. If you have an injury, or an issue which requires a pick-up player, please contact NAFA Executive Director, Benjie Hedgecock, at 503-559-5398, we can usually assist you in finding additional players. Please contact Benjie before dropping out on a tournament.
Once entered verbally a team is committed and owes the entry fee whether they show up or not once the Start Time email has been sent to all the coaches (usually the Tuesday before the tournament at 3pm).
A team may drop out of a non National event on Monday before 5pm. After that time they are entered whether they have paid or not paid as the entry fee was due the Friday before.
We email a “start” time email to each coach usually on Tuesday for non national events. If a coach has a rare problem that is legitimate then we (at our option) refund half the entry fee if they drop out at that point(or in the case that they verbally committed then we have them send only half the entry fee).
Once the Sunday bracket is completed (usually on Wednesday) then there is no refund for a no show team, or a team that has not paid but has verbally guaranteed that no shows will be suspended for a year (or until it is paid) and no players from that roster can participate in the current event as a pickup player for another team, or in any other NAFA event until they have paid their portion ($35) of the team entry fee.
Don’t drop out as it affects everyone else negatively after you think in your mind that you have just saved yourself a bunch of time and money by dropping out but the heartache for the rest of us just begins at that point so don’t mislead yourself thinking your work is done for the weekend. Keep your players ready to play and call the Executive Director to find you the missing players that you need and it will usually happen at 503-559-5398.